What is a Purchase Order? How do I create a PO?

Non UC system users, both non-profit and for-profit organizations, can request invoicing (after data delivery) simply by entering the terms “credit card” or “invoice” in the account fields of the submission form. You can also set up a purchase order (a “PO”) beforehand and add the number to your PPMS account.
We require purchase orders only for institutions outside the US.  Please email the POs to our Business Office (gccoreadmin@ucdavis.edu).

A purchase order is a simple  letter from your financial administrators listing the requested services and prices.
It has to include the full contact information of your financial administrators as well as the name and institution of the Principal Investigator (“PI”).
The PO has to state the specific services requested from us – essentially repeating the information provided in quotes from us or from the recharge rate listing from our webpage.
POs should have an ID number on them which your administration can generate according to their preferences.

Please feel free to use your standard PO forms. This purchase order template, with all the required and suggested fields, is a suggestion:  http://dnatech.genomecenter.ucdavis.edu/wp-content/uploads/2016/04/purchase-order-DNATech3_1.doc

Please see this page for more information on POs: http://blog.procurify.com/2013/09/23/all-you-ever-needed-to-know-about-purchase-orders/
We did modify a generic PO template from here: http://www.vertex42.com/ExcelTemplates/excel-purchase-order.html

 


Category: 01 General Information, 02 Prices or Recharge Rates

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